Time Tracking Reports

Reporting that keeps up with the question

From billable utilization and budget burn to approval status and project progress, eHour helps you move from a quick overview to the exact report you need.

Billable utilization report ranking team members by billable hours
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From dashboard overview to custom report

Start with Insights for a quick view of key time data, then move into reports when you need the detail. Filter, group, drill down, save and export the view behind the question.

Features

Time
Time Summary
Hours and revenue aggregated by client, project and user
Detailed Time
Line-level detail of every entry with client, project, task, user and comment
Top by Tracked Time
Projects, clients or users ranked by tracked time. Swap the first column to change the ranking
Approval & Compliance
Approval Status
Approval activity per period, with pending and approved counts
Approval Pending
Timesheets awaiting approval, by period
Missing Timesheets
Users with missing entries against their working calendar
Utilization
Billable Utilization
Billable and non-billable hours per user, with billable share, sorted by the highest billable utilization
Contracted vs Actual
Tracked hours against each user's contracted hours, with the variance
Budget
Project Budget Status
Budget consumption per project (money budget where available)
Expenses
Expense Summary
Expenses aggregated by category, project, client or user. Swap the first column to change the grouping
Detailed Expenses
Line-level detail of every expense entry with category, cost, tax and receipt
Revenue & Billing
Project Profitability
Margin per project: billable revenue versus external cost
Revenue Trend
Revenue and hours trend across months
Top by Revenue
Projects, clients or users ranked by revenue. Swap the first column to change the ranking
2 Choose

Start close to the answer

Predefined reports. Billable hours, non-billable work, budgets, utilization, approvals and not-tracked time are ready to run. Start from one of those instead of building a report from scratch.

Billable and non-billable hours

Time budget, by Project

1 Identify

Spot what needs attention

Insights dashboards. The quick scan before you dig in. Spot billable utilization dropping, contracted hours being exceeded or a project nearing its budget, then open Reports for the detail.

User Hours
Time
Client
Project
Task
Team
User
Hours
Revenue & Rates
Margin
Assignment
Approval
Expense
Expense categories
3 Customize

Shape the report yourself

The custom report builder. When the predefined set does not cover it. Filter, group, sort and drill into time by client, project, user, task, tag, custom field, approval status, date, rate or billable status.

Person enthusiastically showing a time tracking report on a tablet to an engaged coworker
4 Share

Save, share and export

Saved views and exports. Save a view once, then share it with colleagues or export to Excel, CSV, PDF and Google Sheets. Finance, managers and clients all work from the same numbers.

Reporting Features

Flexible tools to slice, schedule, and share your time data.

Ready-made Reports

Start with built-in reports for the most common questions: tracked time by project, client, or user. See top performers by hours or revenue, spot projects running out of budget, and compare contracted vs. actual hours. No setup required.

Custom Report Builder

Need something different? Build your own reports with flexible grouping, column selection, and advanced filtering. Save custom configurations for instant reuse and consistent reporting.

Timesheet Approvals

Review and approve timesheets before they hit reports or invoices. Catch errors early and keep your data clean at the source.

Contracted vs Actual

Compare each person's contracted hours with what they logged for a selected period. Spot missing or unusually high totals before payroll or billing.

Scheduled Reports

Automate reporting with scheduled email delivery. Set up key reports to be sent daily, weekly, or monthly, keeping stakeholders informed without manual effort.

Export & Integration

Export reports to Excel, CSV or PDF for payroll integration, advanced analysis, or importing into Power BI platforms. Work with your data anywhere.

What do our users say?

Our external project leader wanted first to have an overview of all hours logged per individual team member before invoicing the client. With eHour, I was able to have all data right there on my screen in a single comprehensible report. After scheduling it, it is sent by email every Friday to the project leader without any interference from me.
Casper van Schie

Casper van Schie

US Media

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Frequently Asked Questions

What is a time tracking report?
A time tracking report summarizes how hours have been logged across projects, clients, or team members. It turns raw timesheet data into actionable information for billing, budgeting, and project management.

How do I track project budgets in reports?
eHour's "Project Budget Status" report shows budget consumed vs. remaining for every project, sorted by those closest to running out. You can also filter any report by project to see time and cost breakdowns by task, or team member.

What is a billable hours report?
A billable hours report pulls all time entries marked as billable, grouped by client, project, or date range. Use it to generate invoices, reconcile with contracts, or share transparent breakdowns with clients.

What should a utilization report include?
A useful utilization report compares actual hours worked against targets. eHour's "Contracted vs. Actual Hours" report shows each team member's contract hours alongside what they actually logged, with variance calculated automatically.

What reports come built-in with eHour?
eHour includes ready-made reports covering the most common questions:
  • Track daily hours and revenue by project, client, or team member
  • See which projects and clients generate the most time or revenue
  • Spot projects approaching their budget limit before it's too late
  • Compare what each person is contracted to work against what they actually logged
  • View pending timesheets waiting for review or completed ones ready for billing

Can I export reports to Excel or CSV?
Yes. Every report can be exported to Excel (XLSX), CSV or PDF, or sent straight to Google Sheets for further analysis or sharing with accounting.

How do I schedule automatic report delivery?
Set any saved report to send automatically by email on a daily, weekly, or monthly schedule. Choose recipients, pick the format, and reports arrive in inboxes without manual work.