Time Tracking for Agencies

Turn billable hours into healthier margins

Connect every logged hour to project budgets, billing rates, and delivery costs. See which client projects are on track and act before overruns eat into profit.

Billable utilization report ranking agency team members by billable hours
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How that works in practice

Billing and cost rates turn logged hours into project margin. Budgets catch overruns, utilization reports expose non-billable effort, and approval status keeps unreviewed hours out of invoices.

Features

Margin

See the margin on every client project

Give each assignment a billing rate and an internal cost rate. eHour applies both to logged hours, so the report shows revenue, delivery cost, and margin for employees and contractors.

Delivery lead talking a colleague through a project budget at a meeting table

Catch budget overruns early

Set an hours or monetary budget for each project and see how much remains as time is logged. When delivery starts running over, change the scope or staffing before the extra work eats into the margin.

Billable and non-billable hours

Keep billable utilization healthy

Compare billable and non-billable time by team or person. See when internal work is taking a larger share of logged time before it reduces revenue.

Filter by Approval
Choose which hours to show based on their approval status.

Base invoices and payroll on approved time

Filter reports by approval status and use reviewed hours for invoicing or payroll. The same report shows what is approved and what is still waiting for review.

The essentials, built in

Track billable work through to project margin.

Contracted vs Actual

Compare contracted and logged hours across the team.

Client Profitability

Compare revenue with delivery cost by client or project.

Budget Tracking

Hours used vs remaining per project or retainer.

Custom Rates

Internal and external rates for each project assignment.

Reports & Export

Time by client, project, or person. Export to CSV or Excel for invoicing.

ISO 27001 & GDPR

EU hosted. Certified security. Client data protected.

What do our users say?

I love how intuitive and adaptable eHour is, with plenty of ready-made reports that are easy to customize. The support team is quick to respond and truly committed to finding solutions. The constant improvements and new features are a great bonus.
Inga Kuncaitė

Inga Kuncaitė

Reiz Tech

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Frequently Asked Questions

Can I see time tracked across my whole team?
Yes. Reports show time by team member, client, or project. See who worked on what and for how long.

Can I track profitability per client?
Yes. Set internal and external rates on project assignments, and eHour calculates revenue, delivery cost, and margin from the hours logged. Group reports by client or project to see where margins are strongest.

Can I set budgets for retainer clients?
Yes. Set up the retainer as a project with an hours or monetary budget and track used vs remaining. Know when you're approaching the limit before you go over.

Can different team members have different rates?
Yes. Set internal and external rates for each person's project assignment. Reports apply the correct rates based on who logged the hours and where.

Can I compare contracted and logged hours across the team?
Yes. The Contracted vs Actual report shows each team member's contracted hours beside what they logged for the selected period, including the variance.

Is eHour GDPR compliant?
Yes. eHour is hosted in the EU, fully GDPR compliant, and ISO 27001 certified.